Operating elements of the cash book

The main overview shows the existing cashbooks, with the information name, current balance, current open month (which has not been closed), status and start month.

Clicking on a cash book (its line) opens the cash book processing.

A cash book can have the following statuses:

Symbol Designation Meaning
Current The cash book is up to date.
Past There are months that have passed and are waiting for a degree.
Correction One month is with open corrections from the exam.
Exam The current open month is under review.

 

From the main overview, you can access the cash statement input, posting templates, cost centres, VAT rates, history and settings. As soon as cash balance data is available for import, the input shows how the balances can be imported.

Posting processing

A booking can be created, edited or deleted via two interfaces (as a list or dialogue).

The following fields are offered during booking processing:

Booking day (The day on which the booking took place)...

  • Is filled with the number of days in the selected month.
  • Must not be larger than the current day.
  • Is filled in the current month with the day of the last booking.
  • Will in past months with the 1. of the month.

Booking number (A freely selectable number for booking)...

  • Will be filled with the next larger free number.

Booking text (A short text about the booking)...

  • Can be freely assigned if no template is forced.
  • Provides a selection of active booking templates.
  • Restricts the selection of templates to the text already entered.
  • If the text does not correspond to a template, the one with the appropriate abbreviation is used.

Payment type (Is the entry amount a revenue or expenditure)...

  • Is a selection between income and expenditure.
  • Reserved from the booking template.

Amount (The amount of the entry)...

  • May have the value 0.00, a corresponding note is displayed.
  • Must not be negative.
  • Can a . (dot) to have digit grouping.

VAT rate (The tax rate from the booking amount)...

  • Cannot be freely entered, is only a selection.
  • Provides a selection of active VAT rates.
  • Reserved from the booking template.

Further fields can be added via the settings:

Additional text (Contains another text describing the booking)...

  • Can be entered freely.
  • Can be preset by booking template.
  • Can be empty.

Cost centre (A freely definable cost centre)...

  • Cannot be freely entered, is only a selection.
  • Provides a selection of active cost centres.
  • Can be preset by booking template.
  • Can be empty.

User-defined field (A free text field, with selectable name)...

  • Designation comes from the settings.
  • Can be entered freely.
  • Can be preset by booking template.
  • Can be empty.

Processing of bookings

A booking can be created, an existing booking can be edited, deleted or copied. After copying, values in the copy can still be adjusted.

The plausibility of your entries is always checked first by executing Save or Delete. During the checks, the validity is checked first and then an assurance is made that no cash shortfall can occur. Only if this is excluded, saving or deleting will be executed.

If a month is opened that has already been passed on to a subsequent instance for review or has even already been completed, the interface is locked for editing.

A note can also be added to a booking. The note can be edited via the sidebar (via the i button at the top right). Simply select the note icon to open the sidebar. The note is saved via Save (only visible after a change) and emptied via Empty.

Back to the parent page: cash book