Facilitation regulation for through service

TSE system in full service: facilitation regulation and practical use

If you look at the technical implementation of the TSE (Technical Security Equipment), it quickly becomes clear that the original standard was primarily designed for retail or quick service - i.e. for businesses in which bookings are paid for immediately after being entered.

In the full-service sector, however, as in traditional restaurants, orders remain open until the final bill is issued. Hypersoft traditionally refers to these transactions as open transactions, whereas the Cash Security Ordinance refers to them as open orders.

Challenge: Open processes and TSE capacity...

The original idea of the TSE was that each order would remain active in the TSE until the invoice had been created. However, in a restaurant with many occupied tables, this would quickly exceed the capacity limits of a TSE.

For this reason, the facilitation regulation was introduced for cash register systems with corresponding performance and defined in the application decree on Section 146a AO. This rule allows you to work with open orders without having to keep every booking permanently "open" in the TSE.

Important note: Hypersoft POS systems use this simplification rule as standard - regardless of the area of application.

TSE utilisation in larger companies...

In larger companies, a single TSE is often not sufficient, as it would otherwise react too slowly. The law also stipulates that each TSE must be permanently assigned to a fund. Therefore, in the case of transactions with several open orders, it may be necessary for the POS software to distribute the TSE data to several TSEs.

TSE storage and archiving...

Please note that each TSE only has limited storage space and a time-limited certificate. To ensure the long-term availability of your data as required by law, we expressly recommend the use of the Hypersoft TSE online archive. This means that your data is stored centrally and securely and can be presented at any time during audits. Further documentation: TSE Online Archive

Briefly summarised:

  • In restaurants, orders often remain open until payment is made - this is called open transactions.

  • The TSE is actually intended for quick sales with immediate payment, e.g. in retail or quick service.

  • To ensure that POS systems in the full-service sector can work in a legally compliant manner, there is a facilitation rule for through-service - Hypersoft always uses this automatically.

  • In larger companies, the TSE data is distributed across several TSEs in order to avoid performance losses.

  • As the TSE only has limited storage space and a runtime limit, we recommend secure long-term archiving in the Hypersoft TSE online archive.

Procedure description of the facilitation scheme (simplified)

Extract from the application decree:

"Long-term ordering processes (e.g. in the catering industry) are realised as independent processes. Therefore, these are to be mapped via the type of transaction "order". The following data must be mapped in the transaction data:

  • Quantity (MENGE field in the DSFinV-K

  • Description of the goods or service (field ARTIKELTEXT in the DSFinV-K

  • Price per unit (BRUTTO field in the DSFinV-K)

The type of transaction "order" is also to be used if orders up to the invoice/payment are mapped in one transaction within the recording system. The principle that every process in the recording system must correspond to a transaction in the TSE is an exception in this case. The creation of the invoice or the payment process must be secured via the type of process "Cash receipt". If the facilitation regulation of no. 2.7.2 DSFinV-K, the start time of the first order must also be printed on the receipt. More detailed explanations on the technical mapping of the data are defined in the DSFinV-K (see DSFinV-K - para. 2.7 and Appendix H)."

Example:

Table 1 is opened: Cash register -1 bookings for this:

1; "Cola";3.00

1; "Fanta";3.00

This order is signed by TSE-1

Table 1 is opened: Cash register-2 -Bookings

1; "Menu-1";12.00

1; "Menu-3";14.00

This order is signed by TSE-2

Table 1 is opened: till 3 - receipt issue:

Beleg^32.00_0.00_0.00_0.00_0.00^32.00:Bar

The document is signed at TSE-3

Extensions and corrections

In connection with the export of "open orders" from SP 16 Hotfix 9, we have included some comments in the HS-SSP document in the chapter Facilitation regulation for SP 16 Hotfix 9 dated 20 March 2024, please refer to this if you have any queries.

Back to the parent page: Fiscal Law on the Application Decree on Section 146a AO