Facilitation regulation for through service

If you look at the TSE system, you might think that the full-service area of POS systems is not included in the standard. The standard system is intended more for retail or quick service, where payment is taken immediately after booking. In full service, on the other hand, bookings remain unpaid until the invoice is issued. We have always referred to this as open transactions; the Cash Security Ordinance refers to open orders in relation to the TSE system. If you go back to the original idea of the TSE to access it from the cash register until the invoice has also been created, you realise that a TSE cannot keep as many open transactions open in parallel as there are tables occupied in a restaurant. For this reason, the legislator has created the so-called facilitation regulation for cash register systems with this capability and defined this in the application decree § 146 AO. This means that the following wording can be used: If a POS system works with open orders, the facilitation rule is to be applied when serving through.

However, a large company cannot work with a single TSE, as this would react too slowly and the law requires that a device may only be assigned to one cash register at a time. This means that POS systems that use more than one TSE can also distribute this TSE data to several TSEs when booking a transaction with several open orders and finalising the transaction. We would like to take this opportunity to remind you that the TSEs have a limited memory and a time-limited certificate, so you should definitely take advantage of our TSE online archive to additionally back up the data in one place if you need to present it for an exam, for example.

As Hypersoft follows a standard, all Hypersoft POS systems (irrespective of the application) work with the facilitation rule when serving through.

Procedure description of the facilitation scheme (simplified)

Extract from the application decree:

"Long-term ordering processes (e.g. in the catering industry) are realised as independent processes. Therefore, these are to be mapped via the type of transaction "order". The following data must be mapped in the transaction data:

  • Quantity (MENGE field in the DSFinV-K

  • Description of the goods or service (field ARTIKELTEXT in the DSFinV-K

  • Price per unit (BRUTTO field in the DSFinV-K)

The type of transaction "order" is also to be used if orders up to the invoice/payment are mapped in one transaction within the recording system. The principle that every process in the recording system must correspond to a transaction in the TSE is an exception in this case. The creation of the invoice or the payment process must be secured via the type of process "Cash receipt". If the facilitation regulation of no. 2.7.2 DSFinV-K, the start time of the first order must also be printed on the receipt. More detailed explanations on the technical mapping of the data are defined in the DSFinV-K (see DSFinV-K - para. 2.7 and Appendix H)."

Example:

Table 1 is opened: Cash register -1 bookings for this:

1; "Cola";3.00

1; "Fanta";3.00

This order is signed by TSE-1

Table 1 is opened: Cash register-2 -Bookings

1; "Menu-1";12.00

1; "Menu-3";14.00

This order is signed by TSE-2

Table 1 is opened: till 3 - receipt issue:

Beleg^32.00_0.00_0.00_0.00_0.00^32.00:Bar

The document is signed at TSE-3

Extensions and corrections

In connection with the export of "open orders" from SP 16 Hotfix 9, we have included some comments in the HS-SSP document in the chapter Facilitation regulation for SP 16 Hotfix 9 dated 20 March 2024, please refer to this if you have any queries.

Back to the parent page: Fiscal Law on the Application Decree on Section 146a AO