Employee Master Settings

When you set the employee master record, you can enter additional information. You can define input fields that are made available in your employee master record to collect information. You can specify groups to which employees can be assigned. These groups can be evaluated in the Report Manager and exported to employee lists. This allows you to customize the Employee Master Data Information tab page, since it can display exactly the elements that you require for information processing according to your requirements. To use the duty roster, you must fill in the Activities section.

 

In the programme group System Settings, select the programme Employee Master Settings:

In addition to the variables in different areas of the employee master, the two tabs Free fields and Groupings influence the structure of the employee master.

With New the entry of a variable is enabled and with Save the entry is completed.

Element / Switch Function / Description
activities

In the register Activities variables are entered that can be assigned in the Employee master in the register Qualification in the employee master. In addition, each activity can have different settings for time recording.
cost centers

In the register cost centers variables are entered, which can be assigned in the employee master in the register activities as cost center to the employees.
aptitudes In the register Qualifications the qualifications are entered which can be assigned to the employees in the Employee master in the register Activities as Qualifications.

hourly wages

and

Theoretical hourly wages

Select the HourlyWages tab to enter terms for groups for hourly wages. For example Minijob and permanent SK I (tax class 1).

Then switch to the Theoretical Hourly Wage tab and enter a Gross Wage and a Theoretical Hourly Wage.

The advantage of this method is that if changes are made to the calculation of service charges, the values only have to be changed here in order to change all the values assigned to the employees.

The input of this information cannot be evaluated as theoretical hourly wage. This is managed in an extra field for each employee.
Absences

In the Absences tab, you enter variables that are used in the Vacation Planner program or in cashier mode with the Manage absences program.

Further documentation:

Absences

Informative absences

Free fields

On the Free Fields tab, you can create elements that are displayed in the dialog. Each so-called main element can be one of four types: Available are:

  • Text elements (for text input)
  • Date elements (for date entries)
  • Combo elements (To select predefined possibilities)
  • Number elements (for entering numbers)

First a main element is defined and then variables are assigned to it depending on the field type.

The combo element offers a selection that you must define beforehand as so-called members from the main element. Select + in front of main element and then select the combo element whose members you want to edit. Then select New entry and enter a description.

Representation in the employee master...

You should not delete or change free fields that are no longer used and in which you have already entered data with the employees, but instead simply define and use new areas.
groupings

Groupings are terms that can be assigned to employees as groups.

Representation in the employee master...

Display in the Report Manager...

You should not delete or change groupings that are no longer used and in which you have already entered data with the employees, but instead simply define and use new areas.
duration of work

The maximum work duration entered here is applied in the employee master record, but can also be stored there differently for each employee.

Further documentation: Wages in the employee master record

Back to the parent page: Employee base