Ibelsa Integration

Link to the manufacturer's homepage: https://www.ibelsa.com/

The web-based hotel software ibelsa Rooms is used by many customers. Customer contacts and segmentations, invoices and documents, web booking, rooms and arrangements, everything at any time and worldwide mobile

Best Practice Use YourAPP with ibelsa

Turn your hotel into a digital hotel overnight with Hypersoft and ibelsa!

The combination of PMS and a powerful web app solution gives hotels the opportunity to expand their catering, additional services and internal communication in a structured manner.

Our YourAPP (your brand as its own app) is not just an ordering tool, but a digital extension of hotel operations. Strategic approach:

  • A hotel guest is already in the building.

  • He knows the environment.

  • He is available.

  • The question is not whether offers exist, but how they can be made visible and accessible.

A QR code in the room or in central areas provides direct access to the web app – without any installation hurdles. The application runs in a browser but behaves like a native app, which significantly lowers the barrier to use.

Structured offer management

YourAPP enables you to display offers in a targeted manner:

  • restaurant bookings

  • Table orders (in-house ordering)

  • Wellness or spa appointments

  • Event or ticket sales

  • Vouchers

  • loyalty programmes

  • retail products

  • Cross-location offers

The decisive factor is not functionality – the decisive factor is controllability. Items are only displayed if they are available. Product ranges can be adapted to resources at short notice. This does not create any additional organisational effort, but rather a controlled expansion of the existing system.

Economic outlook

The app is not primarily intended for image building, but rather for:

  • quality improvement

  • Increase in revenue per guest

  • better utilisation of internal areas

  • targeted communication of additional services

  • Reduction of operational friction losses

In conjunction with the PMS, a consistent system logic is created: Room → Information → Order → Booking → Billing

Integration ensures that ancillary services can be recorded and allocated in a structured manner.

Business benefits

Hotels that wish to actively manage their catering and additional services require:

  • visibility

  • easy accessibility

  • system integration

  • offer control

YourAPP expands the PMS with a sales-oriented level – without additional system breaks.

Digital reach in hotels is not achieved through technology, but through structured service management.

Further topics: Directory: Best Practice

Invoices for specific items

At ibelsa the information is transmitted and processed per item. This is the prerequisite for accounting for postings from the Hypersoft POS via the PMS.

Further topics: Noteworthy aspects of the Hotel PMS integration

Administrators and Installers

Tips are sent as a normal item with the tax rate 0.

Expenses are transmitted as normal items with tax rate 0.

Vouchers are transmitted as items with the corresponding tax rate.

ibelsa-Rooms is web-based, the data exchange takes place in XML format via Http-Request.

Items for invoicing are transferred

The PMS interface with the selection ibelsa-Rooms

The example shows the possible settings and any selection:

In the case of ibelsa rooms, a system and client key is required for secure data exchange. The text for the authentication is freely selectable.

Further topics: Noteworthy aspects of the Hotel PMS integration

Back to the overarching topic: Configure PMS integration individually