Cash and cash equivalents

You can use the Cash on hand report to determine the current (theoretical) cash balance and check it with the existing cash. This is colloquially referred to as the cash register collapse, because the cash register used to be dumped/collapsed, so to speak. In this context, please also see the chapter Hypersoft POS Cash Handling.

Details for checking cash on hand

According to the GoBD/GDPdU, a cash register system should be "cash-flow-capable"; this is not only important as a supplement but also becomes an elementary component by the Kassensicherungsverordnung 2020.

Using a TSE, the sums from three different areas are compared:

  1. from the signed bookings of the TSE,
  2. from the sales in the cash journal of Hypersoft,
  3. from the earnings in the wallets and cash boxes of your business.

The Hypersoft POS system ensures that the first two sales are congruent. Your task is to collect correctly and to record change and tips, especially non-cash tips, as these cannot be kept separately like cash tips. Without careful handling and clearly defined work flows, you have little chance of adequately fulfilling this in more complex operations and demanding full-service processes.

change

Look at this: Use of change

Use the program Wallet-Controlto enter change before the shift or at the beginning or end of the day.

Technical note: The new program requires a current operating system that has at least .NET FrameworkClosed The .Net Framework (spr. dotnet), is a Microsoft component that sets new standards for advanced program development. 4.0. This was not included with Windows XP, but can usually be installed manually later. The hotfix checks if the framework is present and only then switches to wallet control. Please do not use any XP operating systems in connection with our program for cash securityregulations in the future.

Full service cash register system

If you work with operators in the full-service gastronomy, each operator has one wallet, in addition several cash registers can be used. Thus an allocation of cash stocks is more extensive. If the operators are assigned to certain cash registers or profit centers, you must evaluate the corresponding areas or profit centers. As a rule, however, you must create a report for all cash registers in order to determine the theoretical cash balance.

Usually the operators work with change. It is therefore necessary to record the change before starting work, or this must be fixed. Only in this way can the requirements be fulfilled.

We strongly advise the operators to provide the change (together with the company's own wallets). This enables you to separate the change holdings from the cash holdings with certainty. You can also obtain a neutral overview of any differences in the day-end closing. Otherwise, you would need to ensure that your operators' (presumably individual) change is recorded before they start work in such a way that it can be safely distinguished from cash receipts / income in the event of an audit.

gratuity

Look at this: Book a tip

The operator's tip (which of course also applies to a Quick Service cash register if tips are collected there) must also be separable from the cash receipts. The best way to achieve this is to use the tipping feature of the Hypersoft system and train operators to tip accurately.

There are also possibilities to separate the tips, but you are dependent on the diligence of your operators, you do not receive any evaluations on tips and you have to book the non-cash tips explicitly.

If the tip is not booked or separated, your cash register system is no longer capable of cash register crashes.

Cashless payments

If you have cashless payments (e.g. EC and credit cards), these should be booked congruently in the POS system. Here the card payment interface of Hypersoft helps in all variants and minimizes the risks.

Under no circumstances may you book transactions on cash payment and then offer cashless payment. A deduction of the non-cash turnover from the cash sum is generally not accepted for audits. See also the Teutemacher Cash Management Manual 2. and the following editions. Available for example at Amazon: Link...

Although you can create keys in the Hypersoft POS system that you can use to book cashless payments without a card payment interface at the end of a transaction, there are at least four risks that are avoided with the interface:

  1. The cashless payment cannot be executed, the customer pays in cash and the operator "forgets" the transfer at the cash register system.
  2. The operator mistypes when entering the payment amount manually. Your entire settlement is therefore no longer correct.
  3. The guest increases the invoice amount by a tip. The operator does not rebook these automatically. Thus, the transaction is no longer to be assigned to the payment.
  4. The accounting department cannot clearly assign the later cashless incoming payments to the transactions. Just imagine two payments rounded up to 100 € with a tip for a similar period. Which transaction belongs to which payment?

If there are also complaints in which cashless payments have to be revised and, if necessary, renewed, or if a transaction is paid with several cashless payments and some cash payments (which is part of everyday life for many), then at the latest you and your accounting department have no chance of the required congruent settlement.

Further documentation: Manage change, Post tip, Card payment in cashier mode

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