Accounting for web vouchers
This chapter deals with the evaluation and accounting of individual locations, another possibility is in the chapter Accounting for web vouchers, where other information such as issue and last use can be seen.
Web vouchers can be billed between companies. The web voucher system creates these accounts fully automatically. You can also use the settlements to settle between companies.
To ensure that the vouchers can be settled easily, differences between the place of loading and the place of unloading can simply be settled among themselves. Each participating company can see who has loaded or unloaded when and with whom. If, for example, 100,- is loaded at location A and unloaded at location B for 70,-, location B requests the amount of 70,- from location A. If the voucher was set up in such a way that it can be recharged, the customer could recharge a further 20.00 in company B (and thus have 50.00 credit). If the customer pays now at location C 40, -, then the system demands first of location A 30, - (until the credit was used up) and the remainder of 10, - requests C of location B.
Settlement between locations
You get the access as described here: MOBILE PEOPLE Web-Gutscheine in the Portal einstellen
Select Settlements in the portal. You will automatically receive an overview of the monthly statements:
In the upper area you can select the desired month. The system automatically creates one statement per calendar day. The accounting is provided as a PDF document as well as an Excel compatible table. A few days after the change of month, a monthly statement with all data of the selected month is automatically inserted at the end of the table.
Web voucher settlement...
The last column (= active total) is always calculated from the third to last column (= total in circulation) - the second to last column (blocked total), so active total = total in circulation - blocked total
This will show you what amount can still be actively received, as the blocked amount can no longer be redeemed.
If you want to calculate the sum in circulation at the end of the month from the sum in circulation of the previous month, then this results from:
Total in circulation = sale - redemption - redemption by third parties + total in circulation of the previous month
The column "Redemption for third parties" is disregarded.
Elements and information of the settlement
| Element/Information | details |
|---|---|
| number | Number of processed vouchers. |
| Sale/revenue | Total income from voucher sales (recharge). |
| encashment | Sum of the redemption of vouchers (unloading). |
| Cashing in for third parties | Vouchers that have been loaded by third parties and that you have redeemed. |
| redemption by third parties | Vouchers that have been loaded by you and redeemed by third parties. |
|
Sales/revenue grouped and Redemption grouped |
Adjusted display of postings as used in the reports of the POS system. See the block below. |
| Total outstanding | The amount of vouchers you have sold that has not yet been redeemed. |
| blocked sum | Amounts of vouchers that have been blocked. |
| active sum | Difference between total in circulation minus blocked total. |
Congruent calculation to the POS system...
In certain situations, the POS system simplifies the viewing of transactions in reports. For example, it refrains from displaying it when a transaction is paid with a coupon, the transaction is reopened (the payment is cancelled) and then the transaction is settled again with the coupon (the payment is made again) to list all three incidents. It is limited to the relevant payment with voucher. However, the voucher system is also notified of such occurrences, so that more details may be visible there. So that you still have a direct comparison between the voucher system and the POS system, the values are "grouped" in the two columns.
Example for PDF accounting:
Example for Excel compatible accounting...
In the voucher accounting overview it is possible to export the overview as Excel (single Excel symbol behind the branch selection) in order to create further own evaluations. If the user is logged in as the head office, he can also export the voucher overviews of all branches as Excel (multiple single Excel symbol behind the branch selection). Each branch receives its own spreadsheet within the Excel file. You can easily create an overview of the current account balance with this.
Further documentation:
Credit from web vouchers with validity
Back to the parent page: Web-Vouchers