Post incoming and outgoing payments
A cash inflow is the inflow of cash that increases its amount but does not represent revenue. A disbursement is an outflow of cash that also does not change sales. Inpayments and disbursements can also be transferred to the cash book together with the cash turnover. Pay attention to the respective fiscal laws of your country in connection with deposits and withdrawals. Deposits and withdrawals are intended for VAT-exempt bookings. For postings that are to contain sales tax, you must create items and not use this function.
Further documentation:
Receipts and disbursements from a fiscal point of view
No standard for change...
We recommend that you use the Wallet-Control programme for change management (especially in Germany). Wallet-Control always signs when a TSE is set up correctly.
Printout of incoming and outgoing payments
Form number 19 (the receipt) can be used for the deposit/withdrawal function. For this purpose, a completion button with the Form function must be used for a deposit or withdrawal (the programme always uses form 19 here). If required, a copy (of form 19) can also be made.
Fixed forms 19 and 20Further documentation:
Entering Deposit and Withdrawal Items in the item master Record
You can make inpayments and outpayments with the POS system by assigning cost items in the Item master to items that are to be used exclusively for this purpose and have the corresponding properties. It is up to you whether you provide the items with free price entry or, in the case of predictable amounts, with fixed "sales prices". The term sales price is not applicable in this context, but the corresponding field is used in the usual way as for a sales item. Incoming and outgoing payments must always be used as positive amounts in the item master. Whether the amount flows in or out is determined solely by the properties of the item.
The use of the special function Negative Free Prices must not be used in this context, since the negative sign is determined by the item property Payout. The item must also have the property saleable and be assigned to the point of sale.
Posting incoming and outgoing payments
An operator must have the operator authorisation deposit and withdrawal to book these items. Use the cashier function Deposit payoutto initiate booking a deposit or withdrawal. A transaction is automatically opened and the available deposit and withdrawal items are offered for selection. The first item determines whether only incoming payments or only expenditures can be posted in this transaction. The closing can be carried out with the payment type BAR or any other key that you already use to close transactions. A new balance posts the transaction in the same way as BAR. The use of the BZV interface is also supported.
It is not possible to edit/reopen such a transaction.
Either only deposit items or only disbursement items can be posted in a transaction. Transfer postings with incoming payments are not permitted.
Evaluation of incoming and outgoing payments
The inpayments and outpayments as well as expenses and tips are evaluated in the operator account. In the financial report, incoming payments and outgoing payments are listed alongside sales. A separate report is available in the Report Manager, the Inpayments Payments User report and theDeposits and withdrawals (including cancellations).
Further documentation:
Hypersoft POS Cash HandlingBack to the parent page: