availability manager
Handling of saleable inventory
The availability manager allows you to specify the number of items available and assign saleable stock to the items. It also offers the option of rebooking components to manufactured items using your own recipes.
Example: If you have 500 frozen chickens in stock, you can release 60 of them for sale after they have been placed on the grill. During the sale, the availability manager automatically reduces the available quantity, and as soon as the quantity is used up, the sale of this item is stopped. The operator is then informed that the item is no longer available.
For example, if you produce 5 litres of your own tomato sauce (a product with a recipe), this quantity is produced by entering it in the availability manager and the required base items are taken from the stock accordingly.
The workstation for maintaining the available stock is typically located in the kitchen, where the chef can conveniently enter the available quantities via a touchscreen. He can also release items for sale during operation or cancel their availability. In addition, booking functions are available at this workstation to manage the stock spontaneously and in line with demand. Robust touchscreen hardware can be used for this, which is available from Hypersoft or its sales partners.
The availability manager also enables a kind of "inventory" at the turn of the day. Items that can no longer be used can be derecognised from stock, stating the reason for the loss. This leads to an adjustment of the availability and actual inventory.
Example: You have 500 chickens in stock and have grilled 60 of them. 50 were sold, leaving 450 chickens in stock and 10 available. At the end of the sales period, the remaining 10 chickens can be posted to loss in cashier mode, which reduces the remaining stock to 440.
Availability stock can be assigned to all item types, including sales items without retailing settings. This makes the function particularly flexible even without stock management.
For recipes and items with queries:
- If the stock list of an item contains an unavailable item, the entire item is unavailable.
- If the component list of an item contains a query whose item is not available, then the entire item is further offered. So be sure to use availability correctly in connection with queries.
- If a query consists of only one component , it is always posted automatically. Items that use this setting are therefore also not available if the attachment to be booked automatically is not available.
Items are activated in the item master with the Check Availability option for calculating the availability stock.
For the availability stock to be managed, immediate availability control must be activated during posting as a global setting in care unit management.
Position of the Availability Manager Workstation
The workplace should then be located directly in this point of sale. If, for example, this is a kitchen, special robust touchscreen hardware can be used that you can obtain from Hypersoft and its sales partners.
Add new items
After an item has been added to the item master, this availability item is displayed with the status prepared in the availability manager. This means that no available number has yet been entered for this item.
When you first enter an available number, the item is activated as an availability item. This procedure enables you to prepare and add availability items during operation. You then consciously activate the starting point for taking the availability stock into account at the moment of transactioning with the availability manager.
Availability in connection with webshop system and location system
If the number of available items booked in the webshop exceeds the quantity available, only the quantity currently available at the location will be deducted.
On Hypersoft POS and HypersoftmPOS, the availability stock is displayed and further booking is prevented when the availability stock is used up.
Example of an item available:
Comparison of item stock and availability stock
The availability stock is valid for all sales and storage points in total, it is global. The availability stock is determined directly when you enter the posting and corresponding messages are entered. Retail stock can differentiate between points of sale and is only calculated after a transaction has been completed and depending on the settings for the time intervals of the inventory service.
Influence of the availability manager on the stock in Stock Management
Adding availability stock to your own products leads to inventory-based bookings. This reduces the components of the recipe item that is linked to the product and increases the stock of the finished product. Similarly, posting out available stock using the integrated return function only generates inventory-based postings for products by cancelling the recipe.
Transfer posting an availability stock for loss with the availability manager generates a retailing posting for each item type and reduces the corresponding stock.
Note on recipe items and availability stock: If the availability stock of a recipe item is used, the base items in the stock list are not automatically reduced in the availability stock - even if the items included are defined as countable articles.
Inventory for availability items and products...
If you work with products or intermediate products, stock levels and availability can pose a logistical challenge. In particular, the finished product may not reduce the consumption of the original components in the warehouse when it is sold.
Example: If you use stock management and produce items in intermediate stages, you should create them as products at the location where they are manufactured. If your chef is making vitello tonnato, for example, he takes the required amount of veal from his cold store and prepares the right amount of tuna sauce according to the recipe. He enters the actual number of portions of Vitello Tonnato produced into the availability manager. This automatically reduces the stock of basic items and increases the stock of the finished product.
However, sometimes you want to release the availability stock without reducing the stock level when they are sold. In such cases, if no goods movements are desired, you should use items that have no connection to base or product Items.
Further documentation: Use Availability Manager
Back to the parent page: Offer item conditionally