Set up cash register forms

Element / Switch	Function / Description
cash desk	The station or stations for which the form is valid are displayed here. All stands for global forms.
Form not in query	If you change the form with the cash register function Edit transactions or use the cash register function Form query, the forms are offered for selection. You can use the Forms not in query switch to exclude certain forms from this. Further documentation: Form query Payment method query and multi-payment
NoCOO	See Activate NoCOO in cash register formsfor this.
Printers	If you open the form via a particular cash point, you can assign the printer to which the form is to be printed in this field. If you open the form settings globally, this selection is not available.
designation	Assign a unique name to the form for the assignment within the POS system. This name is copied to the Header field and can be changed there. You are therefore free to use a name internally that differs from the heading on the form.
form type	Select the type of form and read the section types of formsif necessary.
Guest Check Options	A printer with Guest Check support can be set up using these additional options. If the printer is a combined receipt roll and guest check printer, pressing Guest Check tells the printer to use Guest Check for this form. Choose Compressedto get as much space as possible for printing item bookings. Formatting is not used and, if necessary, multi-line information is displayed with fewer lines. A special function in gastronomy is the printing of each individual customer order on the hospitality receipt. he balance carried forward. In this case, the operator places a receipt in the Guest Check Printer when the transaction is opened and for each subsequent order. The Guest Check is printed line by line and each order is printed at the correct place. When the transaction is completed, the totals are then formed on the document. With this method, cancellations are printed as negative postings on the Guest Check. This function is permanently connected to the TM-U295 printer and can only be used with this printer type.
heading	Sets the printed heading on the form. If you create an invoice, the heading must comply with the legal requirements, it is suitable, for example, INVOICE.
operator text	Enter the text you want to appear before the operator name, for example: It served you: As soon as you enter a text here, the user name from your employee master data is also printed under your text. It served you: Alicia You can enter a nickname in the Alias field in the employee master record that is used as an alternative to the correct first and last name. This protects the privacy of the operator and his correct name can be used internally.
Text for displays	Expenses are listed in a separate section at the end of the form. In the Outlays field, you can specify the heading for this section (default = outlays).
Edit header and footer text	For each form, you can individually set the Edit header and footer texts .
Send as eMail if possible	If this switch is active and the other operations in the chapter Mail invoices to customers directly are fulfilled, you can have invoices sent automatically as e-mails.
Operation/table no. as QR code	Generates a QR code that can be read at the POS system.This is for the function Enable SOT payment at POS system.
Address from	You can receive a request to enter the address from a sum specified here. Further documentation: address inquiry
Number of printouts	Set how often the form should be printed (default 1 for print once).
sorting	Defines the default by which the postings on the form are sorted. The input sequence, the receipt text (alphabetical) or the categories are possible. For this purpose, the commodity groups can be numbered according to priority by means of a Sort number of the merchandise categories. Further information on this topic can be found at Sort - Order of the items.
Invoice voucher / no.	Prints the invoice number or the document number (if it is not an invoice form). The internal document number can also be printed out. You can use the internal document number to find a transaction at the cash register. Further documentation: internal document number Configure number ranges
time	Prints the current time of the POS terminal in the header text.
till number	Prints the POS number and the name of the point of sale in the header text of the form.
customer address	Prints the address of the customer on the invoice. For this you must have entered the address in the customer administration. Otherwise, only the customer number (if entered) will be printed on the invoice.
Process table No.	Prints the table number or the corresponding number of another transaction type on the hospitality document.
Customer bonus points	Prints the status of the customer's rebate points (if assigned to the transaction) on the form.
current date	Prints the current date in the header text.
Customer name large	Prints the customer name from the MOBILE PEOPLE customer base or the guest name from the hotel interface in large letters.
Customers OP	If the Customer OP switch is active, the total amount of the customer's payment orders is displayed on the form. If the invoice printed with this was also closed on customer account, this sum already contains its amount.
Bontext 1 or 2	Select the receipt text line to be printed, 1 or 2 or 1 and 2. You can, for example, use these lines for different languages on different receipts or output additional instructions. If you only use the receipt text for some items and the field is empty for other items, the line on the form is suppressed - so that only items with both texts used use two lines.
Item with unit price and single-spaced	This causes the unit price to be printed for items that have been posted more than once. The unit price is displayed centered above the booked item if the item was booked more than once. With the single line option you can determine that the unit price is displayed according to the item text and before the line total. This means that item texts are automatically shortened to the remaining space when space is required.
internal document number With barcode	Prints the internal document number. With Barcode prints this number additionally as a barcode. When the code is scanned, the transaction is automatically found at the POS. If TSE is switched on for Germany, the voucher number is always printed on invoices regardless of the switch for "Internal voucher number" in the form settings.
Counting aid (circles)	This option prints one circle per item and is used as a accounting aid for splitting and for interim invoices.
Internal document number and Document number with barcode	Prints the document number on the form. Barcode prints a barcode that represents the document number. In cashier mode, the cashier function Process can be used to search for receipts using the internal receipt number. A receipt can be found quickly, especially by scanning the barcode. Further documentation: Edit barcode operation Change barcode payment process Operations: Change Form
Suppress Info Items	If you have posted info items without a sales price to a transaction, these are not output on the form if the switch is activated.
supplement prices	If prices are changed by attachments or queries, the difference price can be printed in brackets after the item text. Example `(with Scampi +4,-) For` this the attachment has to be set up in such a way that it is printed on a form. This is done in the item master in column F (as form) of the table.
Items in upper case	Here you can choose between large and small font of the bookings. The uppercase has double the height, but retains the width so that the same text information can be printed in one line.
change	With this option, the calculated change is printed on the document.
transaction discount and item discount and cumulative	You have the option to print the transaction discount and the item discount on receipts. With this setting, the POS system writes an additional line for each booking in which the discount is calculated. If you only want to receive a cumulative amount, activate Cumulative. If both discount options are set to Cumulative, a total amount is displayed.
tax number	Activate this button to print the tax number entered in the master information. For example, in Germany you are obliged to print the tax number on invoices.
proof of hospitality	This appends a text block to the form as proof of entertainment expenditure. Although most tax advisors use their own form and printing this is not compulsory for you, critical clients will also accept the form with this extension as an invoice. However, it is better if you can use NoCOO - Digital Billing.
Sum in upper case	Clearly highlights the payment amount on the receipt and centres it on a separate line.
price level	Prints the price levels of the items on the form. The items are hereby grouped into price levels.
short document	This option shortens the length of the form by removing blank lines and using narrower formatting.
Print each attachment individually	Free attachments to items or selection options of the parts list can be printed out individually on the form using this button.
Do not print bonus promotion information	If you work with bonus promotions, these can be printed or not with the switch on the form.
Number of clients	Prints the number of customers on the form. See this: Apply number of customers
VAT rates	With this switch, all VAT rates that have been posted to are output on the form.
Do not print payment methods	Payment methods can be printed out individually on forms according to the total. In the case of multi-payments, this can be more than one. If the form is set to Do not print, this information does not appear for this payment type.
Displaying the net total	Prints the net total. In Germany you are obliged to print the net amount on invoices.
Net item prices when posting.	The possibilities and the places of application of the Hypersoft system are far-reaching. This is a makeshift function for special operations related to this form. However, Hypersoft remains a gross system and net prices in this way are not supported by the other programmes and reports in Hypersoft or in exports. Pay attention to the legal conditions when using it. The function is in no way an information suppression or a fraud risk, but treats the gross prices at this point as net prices, which is simply not consistently supported in the system. The function is not fundamentally compatible with the Cash Register Security Ordinance (Germany) or the Cash Register Ordinance (Austria) or similar security systems, also because rounding differences may occur. If you activate this switch, the Hypersoft POS System converts item prices when printing the form: the respective sales price from the item master is reduced by the stored VAT rate. and this amount is printed as the net price. At the end of the form the VAT is added to the invoice. The amount is added up again and the gross total is displayed. Further documentation: Gross and net prices
booking duration	Prints the information when the first and last posting of the transaction was made.
Print remaining credit from vouchers	This switch prints out the remaining balance of the voucher.
Percentage tip	Special variant for calculating tips. Percentage tipFurther documentation:
Generate coupon header and footer text	You can define your own header and footer text here for the special automatic value coupons. You can use variables to automatically insert special information from the voucher. Vouchers with automatic functionFurther documentation:

cash desk

The station or stations for which the form is valid are displayed here. All stands for global forms.

Form not in query

If you change the form with the cash register function Edit transactions or use the cash register function Form query, the forms are offered for selection. You can use the Forms not in query switch to exclude certain forms from this.

Further documentation:

Form query

Payment method query and multi-payment

NoCOO

See Activate NoCOO in cash register formsfor this.

Printers

If you open the form via a particular cash point, you can assign the printer to which the form is to be printed in this field.

If you open the form settings globally, this selection is not available.

designation

Assign a unique name to the form for the assignment within the POS system.

This name is copied to the Header field and can be changed there. You are therefore free to use a name internally that differs from the heading on the form.

form type

Select the type of form and read the section types of formsif necessary.

Guest Check Options

A printer with Guest Check support can be set up using these additional options.

If the printer is a combined receipt roll and guest check printer, pressing Guest Check tells the printer to use Guest Check for this form.

Choose Compressedto get as much space as possible for printing item bookings. Formatting is not used and, if necessary, multi-line information is displayed with fewer lines.

A special function in gastronomy is the printing of each individual customer order on the hospitality receipt. he balance carried forward. In this case, the operator places a receipt in the Guest Check Printer when the transaction is opened and for each subsequent order. The Guest Check is printed line by line and each order is printed at the correct place. When the transaction is completed, the totals are then formed on the document. With this method, cancellations are printed as negative postings on the Guest Check. This function is permanently connected to the TM-U295 printer and can only be used with this printer type.

heading

Sets the printed heading on the form. If you create an invoice, the heading must comply with the legal requirements, it is suitable, for example, INVOICE.

operator text

Enter the text you want to appear before the operator name, for example:

It served you:

As soon as you enter a text here, the user name from your employee master data is also printed under your text.

It served you:

Alicia

You can enter a nickname in the Alias field in the employee master record that is used as an alternative to the correct first and last name. This protects the privacy of the operator and his correct name can be used internally.

Text for displays

Expenses are listed in a separate section at the end of the form. In the Outlays field, you can specify the heading for this section (default = outlays).

Edit header and footer text

For each form, you can individually set the Edit header and footer texts .

Send as eMail if possible

If this switch is active and the other operations in the chapter Mail invoices to customers directly are fulfilled, you can have invoices sent automatically as e-mails.

Operation/table no. as QR code

Generates a QR code that can be read at the POS system.This is for the function Enable SOT payment at POS system.

Address from

You can receive a request to enter the address from a sum specified here.

Further documentation: address inquiry

Number of printouts

Set how often the form should be printed (default 1 for print once).

sorting

Defines the default by which the postings on the form are sorted. The input sequence, the receipt text (alphabetical) or the categories are possible. For this purpose, the commodity groups can be numbered according to priority by means of a Sort number of the merchandise categories. Further information on this topic can be found at Sort - Order of the items.

Invoice voucher / no.

Prints the invoice number or the document number (if it is not an invoice form).

The internal document number can also be printed out. You can use the internal document number to find a transaction at the cash register.

Further documentation:

internal document number

Configure number ranges

time

Prints the current time of the POS terminal in the header text.

till number

Prints the POS number and the name of the point of sale in the header text of the form.

customer address

Prints the address of the customer on the invoice. For this you must have entered the address in the customer administration. Otherwise, only the customer number (if entered) will be printed on the invoice.

Process table No.

Prints the table number or the corresponding number of another transaction type on the hospitality document.

Customer bonus points

Prints the status of the customer's rebate points (if assigned to the transaction) on the form.

current date

Prints the current date in the header text.

Customer name large

Prints the customer name from the MOBILE PEOPLE customer base or the guest name from the hotel interface in large letters.

Customers OP

If the Customer OP switch is active, the total amount of the customer's payment orders is displayed on the form.

If the invoice printed with this was also closed on customer account, this sum already contains its amount.

Bontext 1 or 2

Select the receipt text line to be printed, 1 or 2 or 1 and 2. You can, for example, use these lines for different languages on different receipts or output additional instructions.

If you only use the receipt text for some items and the field is empty for other items, the line on the form is suppressed - so that only items with both texts used use two lines.

Item with unit price

and

single-spaced

This causes the unit price to be printed for items that have been posted more than once. The unit price is displayed centered above the booked item if the item was booked more than once.

With the single line option you can determine that the unit price is displayed according to the item text and before the line total. This means that item texts are automatically shortened to the remaining space when space is required.

internal document number

With barcode

Prints the internal document number.

With Barcode prints this number additionally as a barcode. When the code is scanned, the transaction is automatically found at the POS.

If TSE is switched on for Germany, the voucher number is always printed on invoices regardless of the switch for "Internal voucher number" in the form settings.

Counting aid (circles)

This option prints one circle per item and is used as a accounting aid for splitting and for interim invoices.

Internal document number

and

Document number with barcode

Prints the document number on the form. Barcode prints a barcode that represents the document number. In cashier mode, the cashier function Process can be used to search for receipts using the internal receipt number. A receipt can be found quickly, especially by scanning the barcode.

Further documentation:

Edit barcode operation

Change barcode payment process

Operations: Change Form

Suppress Info Items

If you have posted info items without a sales price to a transaction, these are not output on the form if the switch is activated.

supplement prices

If prices are changed by attachments or queries, the difference price can be printed in brackets after the item text. Example (with Scampi +4,-) For

this the attachment has to be set up in such a way that it is printed on a form. This is done in the item master in column F (as form) of the table.

Items in upper case

Here you can choose between large and small font of the bookings. The uppercase has double the height, but retains the width so that the same text information can be printed in one line.

change

With this option, the calculated change is printed on the document.

transaction discount

and

item discount

and

cumulative

You have the option to print the transaction discount and the item discount on receipts. With this setting, the POS system writes an additional line for each booking in which the discount is calculated.

If you only want to receive a cumulative amount, activate Cumulative. If both discount options are set to Cumulative, a total amount is displayed.

tax number

Activate this button to print the tax number entered in the master information.

For example, in Germany you are obliged to print the tax number on invoices.

proof of hospitality

This appends a text block to the form as proof of entertainment expenditure.

Although most tax advisors use their own form and printing this is not compulsory for you, critical clients will also accept the form with this extension as an invoice.

However, it is better if you can use NoCOO - Digital Billing.

Sum in upper case

Clearly highlights the payment amount on the receipt and centres it on a separate line.

price level

Prints the price levels of the items on the form. The items are hereby grouped into price levels.

short document

This option shortens the length of the form by removing blank lines and using narrower formatting.

Print each attachment individually

Free attachments to items or selection options of the parts list can be printed out individually on the form using this button.

Do not print bonus promotion information

If you work with bonus promotions, these can be printed or not with the switch on the form.

Number of clients

Prints the number of customers on the form. See this: Apply number of customers

VAT rates

With this switch, all VAT rates that have been posted to are output on the form.

Do not print payment methods

Payment methods can be printed out individually on forms according to the total. In the case of multi-payments, this can be more than one. If the form is set to Do not print, this information does not appear for this payment type.

Displaying the net total

Prints the net total.

In Germany you are obliged to print the net amount on invoices.

Net item prices when posting.

The possibilities and the places of application of the Hypersoft system are far-reaching. This is a makeshift function for special operations related to this form. However, Hypersoft remains a gross system and net prices in this way are not supported by the other programmes and reports in Hypersoft or in exports. Pay attention to the legal conditions when using it.

The function is in no way an information suppression or a fraud risk, but treats the gross prices at this point as net prices, which is simply not consistently supported in the system. The function is not fundamentally compatible with the Cash Register Security Ordinance (Germany) or the Cash Register Ordinance (Austria) or similar security systems, also because rounding differences may occur.

If you activate this switch, the Hypersoft POS System converts item prices when printing the form: the respective sales price from the item master is reduced by the stored VAT rate. and this amount is printed as the net price. At the end of the form the VAT is added to the invoice. The amount is added up again and the gross total is displayed.

Further documentation:

Gross and net prices

booking duration

Prints the information when the first and last posting of the transaction was made.

Print remaining credit from vouchers

This switch prints out the remaining balance of the voucher.

Percentage tip

Special variant for calculating tips.

Percentage tipFurther documentation:

Generate coupon header and footer text

You can define your own header and footer text here for the special automatic value coupons. You can use variables to automatically insert special information from the voucher.

Vouchers with automatic functionFurther documentation: